• Office Manager

    Job Locations US-SC-Columbia
    Job ID
    2018-1070
    Category
    Practice Support
  • Overview

     

    LS3P

     

    LS3P is seeking a bright, ambitious individual to join our team.  We are looking for an Office Manager to assist the entire office providing daily support scheduling meetings, greeting visitors, general office tasks, contract administration, etc.  With over 50 years of design excellence in diverse projects across the Southeast and beyond, we offer exciting opportunities for staff to develop career and personal goals within a fast-paced, inspiring and professional environment.

     

     

    Responsibilities

     

    Successful candidates will be passionate about customer service to our internal team and clients; detail-oriented; efficient; devoted to quality output; able to work independently, as well as in a team environment; possess the organizational skills to prioritize tasks and handle multiple deadlines; and have excellent communication skills.

     

    Responsibilities include but are not limited to:

    1. Greeting visitors at the front desk and phone duties to ensure a pleasant experience for all guests
    2. Administrative duties in support of the office leader and management staff
    3. Word, Excel, Database and File-Share support to staff (meeting minutes, spreadsheets, etc. AIA Contracts, Deltek, Planifi and Newforma or similar software familiarity a plus.)
    4. Ability to maintain and track Contracts and Agreements. 
    5. Maintenance of office operations: budgets, expense reports, purchase orders, petty cash, stamps, drinks, equipment, etc.
    6. Travel coordination, including flight, rental and hotel car reservations for LS3P employees and out-of-town guests
    7. Coordination of conferences and meetings
    8. Meeting preparation, including conference room set up and clean up
    9. Order lunch for meetings when needed
    10. Support and distribute mail
    11. Manage the kitchen, organizes, dishwasher, etc.
    12. Schedule and organize weekly lunch-n-learns, including attendance, room reservation, room preparedness, clean up of post-sessions
    13. Order all office supplies, including organization of supplies
    14. Order coffee and condiments
    15. Supply pick-up at store, when needed
    16. Coordinate with the building owner when maintenance is needed
    17. Main contact for janitorial issues, including improvement and reporting, trash, recycle, and waste management
    18. LS3P retains the right to change or assign other duties in this position

     

    **Friendly interpersonal skills, professional appearance, articulate speaking voice, and a welcoming attitude is required**

     

    Typically reports to a supervisor or manager and works under immediate supervision.  Skills required are:

     

    1. This position has a strong emphasis on organization, communications and servant leadership
    2. Mission-oriented, with a personal drive to serve the Columbia Office and LS3P firmwide
    3. Navigate modern technology easily and successfully and find ways to incorporate their use into your daily problem-solving process
    4. Advanced proficiency in Microsoft Office Suite, especially Microsoft Word and Microsoft Excel.
    5. Proactive in addressing issues before they are a concern to the staff
    6. Collaborative communication approach
    7. Ability to maintain helpful professionalism and kindness under stressful situations
    8. Initiative to address issues
    9. Collaboration with team members to find the most comprehensive solutions for all involved
    10. Accountability of assignments
    11. Encouragement towards co-workers
    12. Seek opportunities to be helpful and resourceful
    13. Self-directed and able to work with little or no supervision
    14. Able to multi-task in a busy, fast-paced environment
    15. Servant leadership concierge work philosophy

     

     

    Qualifications

    Work Environment

    Work is performed primarily in a standard office setting.

     

    Physical Demands

    This position requires sufficient physical ability, with or without reasonable accommodation, to perform work in an office setting; which includes, extensive employee contact, frequent interruptions, the ability to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist, to lift, carry, push, and/or pull light to moderate amounts of weight, to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, to verbally communicate to exchange information, to travel to other locations using various modes of private and commercial transportation, to verbally communicate to exchange information with or without accommodation, to see in the normal visual range with or without correction, and can hear in the normal audio range with or without correction.

     

    Reasonable Accommodation

    Please tell us if you require a reasonable accommodation to apply for a job or to perform your job.

     

    Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

     

    LS3P recognizes the value of diversity in on our workplace.  We are committed to equal opportunity.  We consider all qualified employment applications without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, sexual preference, partnership status, gender identity, and protected veteran status, status of participation in the U.S. Armed Services, or any other status protected by federal, state or local law. 

     

    Individuals who hold legal work authorization applicable to employment in the United States will be considered without regard to citizenship/alienage. LS3P is an Equal Opportunity Employer, an e-Verify Employer and committed to Affirmative Action. 

     

    LS3P encourages women, minorities, individuals with disabilities, and members or veterans of the U.S. Armed Services to apply.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed